1. The division of degree (DepEd) fears the enclosed rules on the shift of Learners’ college documents, which establishes regular tasks and methods in the ask, and discharge of learners’ version 137 (long-term history) and kind 138 (Report Card) in all of the community educational institutions all over the country.
2. This policy aims to guarantee the sleek and successful asking for and issuing of students’ class information without inconveniencing the learners and moms and dads.
3. All DepEd assignments and other associated issuances, regulations and rules, and provision, which might be irreconcilable with this particular strategy, are generally hereby repealed, rescinded, or adapted appropriately.
BR. ARMIN A. LUISTRO FSC Assistant
DIRECTIONS FROM THE DEMAND AND SHIFT OF LEARNER’S SCHOOL FILES (VERSION 137 & METHOD 138)
I. Reason
There’s two basic school information that show the learner’s account and academic and extra-curricular rankings: version 137, called the fixed track record, which contains the learner’s shape and historical academic tape, and version 138 or even the state Card showing the scholastic abilities of a student in a given faculty year. DepEd Order No. 8, s. 2015, the Classroom review insurance, provided the rules regarding the ideas staying included in types 137 and 138.
Form 138 are circulated to score 1 to 10 students every end of the grading years while Grades 11 to 12 will receive it every finish term. At the conclusion of the institution season, kind 138 are a required file for a learner registering to the next score degree mainly because it furthermore suggest the learner’s promotional level want 420 dating site review. Conversely, school government obtain the making of version 137 of score 1 to 12 students which exchange to another college or changeover from simple to second.
From inside the lack of specified practices, the procedure of seeking and issuing of certified faculty information of students changes per faculty. This rules shall establish the functions to be implemented from the faculty in managing the learner’s university papers as soon as students enroll, pass institutes, and ask for important paperwork for other related usage.
II. Reach belonging to the Policy
This arrange aims to build standard operations and practices when you look at the need and launch of students’ type 137 (lasting Record) and version 138 (Report Card) throughout schools and universities department workplaces (SDOs) nationwide.
III. Concise Explanation Of Terminology
- Kind 137 (Permanent tape) – permanent faculty learner history displaying the traditional educational and co-curricular history of the learner
- Type 138 (state Card) – post expressing the scholastic efficiency of a learner in certain university annum
- Getting Faculty – the college requesting for permanent records of a transferring student
- Originating Faculty – the school releasing the lasting records of a moving learner
IV. Coverage Statement
The team hereby confirms the standard steps and methodologies in seeking and publishing of learner’s university files. This apparatus sticks to the DepEd’s eyes, goal and core beliefs and signs up for the maxims of:
a. 100 % free, premium fundamental education;
b. visibility and responsibility;
c. ease of access and regular release of students’ faculty documents; and
d. protection and privacy of learners’ records.
Pointers on Learner’s Class Lists
This plan defines the standard methodologies through the exchange of students’ college record. This rules advice the steps in asking for the permanent class documents (Form 137) for a powerful move of papers without inconveniencing the parents and also the learners.
So that the efficient production and exchange of students’ faculty files, below shall be discovered:
a. The transport of reports of learners must made simple and rapid without encumbering the learners and mom. However, this ought to definitely not damage the privacy and safety of faculty lists.
b. obtaining educational institutions shall protect all Permanent lists (version 137) of all of the incoming learners prior to the finish of basic grading course. For transferred-in students while in the college yr, shift of paperwork shall be anchored four weeks (30) through the first day of class work.
c. students and/or their mothers or guard aren’t allowed to hand-carry the long lasting reports (version 137) on the receiving faculty.
d. In the event of unavailability of type 137 as a result scenarios beyond our regulation, the Report on campaigns (class Form 5) works extremely well as replace, which is available with the classes Division workplace (SDO).
age. The Learner Know-how System (LIS) shall be employed as system within the ask and release of learner class documents; therefore the exchange shall strictly staying amongst the receiving and coming colleges simply.
The next treatments needs to be implemented to assist in the ask and release process:
A. School-to-School Pass of Version 137
The majority of dealings on shift of learner’s college history typically encounter during enrolment course and following the best of tuition. To enable the sleek and fast pass of documents, the flowchart below defines the whole process of consult and discharge of learners’ Form 137between the obtaining university and coming university;